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FMCG, logistics, real estate
Invoice approval workflow
Digital invoice intake and multi-level approval routing with cost-center splits - replacing paper sign-off folders across several mid-sized companies.
.NET
SQL Server
workflow engine
ERP integration
The challenge
Invoices circulated as paper folders for signatures: slow, unauditable, and dependent on who was in the office. Approval rules varied by amount, cost center and budget holder, with delegation during absences.
What we did
We digitized the full flow: intake with document capture, itemized splits across cost centers, dynamic multi-level approval routing with substitutes and reminders, and hand-off to the finance system for payment.
The routing rules are configuration owned by finance - organizational changes don't need a developer.
The outcome
- Approval time cut from weeks of internal mail to days
- Complete audit trail for every invoice and approval decision
- Absences covered by automatic delegation instead of stalled folders